{"id":1567,"date":"2025-10-21T11:39:26","date_gmt":"2025-10-21T11:39:26","guid":{"rendered":"http:\/\/influence360training.co.uk\/?p=1567"},"modified":"2025-10-21T11:40:25","modified_gmt":"2025-10-21T11:40:25","slug":"how-much-value-do-you-put-on-staff-meetings","status":"publish","type":"post","link":"http:\/\/influence360training.co.uk\/index.php\/2025\/10\/21\/how-much-value-do-you-put-on-staff-meetings\/","title":{"rendered":"How much value do you put on staff meetings?"},"content":{"rendered":"\n<p>When employed as a department head I would attend monthly management meetings with all of the other heads of department. I also had to manage my meetings with my team each week. In past jobs, I attended staff meetings myself but it wasn\u2019t until attending my team meetings that I understood the value of the time we spent together.<br>All too often business owners will be busy running a business \u2014 fair enough \u2014 staff meetings fall by the wayside and then the monthly meeting becomes a quarterly one instead. I\u2019m all about Health and Safety so I won\u2019t be talking about what you should be highlighting marketing strategy, customer service or increasing your sales, but I want to make the case <strong>why Health and Safety should always be on your agenda<\/strong>. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/p>\n\n\n\n<p>Typically I had a lull in most of our days at 10.30-11 am so that\u2019s when I conducted our team briefs (huddle?). The weekly team brief was usually held twice a week because I couldn\u2019t always get all the staff to attend all at once.<br>Remember, it\u2019s a legal requirement to communicate Health and Safety to your workforce so remember to include anyone who failed to attend. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>It seems to me conducting team briefs is the ideal way to fulfil your legal requirements. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Benefits of regular team briefs<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Chance to communicate Health and Safety<\/li>\n\n\n\n<li>Timely reminders to staff of their responsibilities<\/li>\n\n\n\n<li>Opportunities for staff to feel included in their own Health and Safety<\/li>\n\n\n\n<li>Provides improved company due diligence<\/li>\n\n\n\n<li>Recognise if there are any issues within your team<\/li>\n\n\n\n<li>Your chance to show you care and ensure you respond positively to any issues they are facing (e.g. shortage of PPE). Surely this can only improve their well-being as a whole. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Communicate Health and Safety<\/h3>\n\n\n\n<p>Generally, your staff will have had any training as required (e.g. Food Handlers completing Food Safety training or Tradesmen completing Work at Height etc.). Unfortunately, I hear business owners telling me they have had the training as if that\u2019s it (which could have been 2-3 years ago)!! You should be asking yourself \u2014 is it possible that a human being can forget some aspects of their training? The simple answer is <strong>YES!!<\/strong> <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>This is where your team briefs come in. Remind them of their safe systems of work. Some examples of what I would be chatting about if I ran the team brief:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Using a ladder \u2013 Visual checks before using, maintain 3 pts of contact at all times, come back down after 15-20 mins to reduce muscle fatigue etc. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n\n\n\n<li>Manual Handling \u2013 Use the aids I have bought for you, ask your colleagues for help etc. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n\n\n\n<li>Waiting for staff \u2013 ask customers about any potential allergies they may have; keep up your hand washing etc. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br><em>Note: The number of topics will be dictated by the hazards people on site are faced with and by any current issues that crop up.<\/em> <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Provide opportunities for staff to feel included in their Health and Safety<\/h3>\n\n\n\n<p>If your meeting is conducted correctly then you will be encouraging the team to feel included \u2014 embed in open questions, bring along items to look at and conduct it in different places (e.g. if you want to talk about a recent accident then go to that spot where it happened). <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>But how could it look?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Bring out the Material Safety Data Sheets for several of your hazardous products and hand them out to everyone \u2014 make sure they all have different ones. Ask each person to read out aspects of the safety data such as how to store correctly, whether they should be wearing PPE etc. Then ask the team if you think you need to make any improvements. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n\n\n\n<li>Using ladders \u2013 Bring various ladders and ask the team their thoughts on whether they do the job, feel safe, have time to buy new ones etc. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n\n\n\n<li>Fire Wardens \u2013 Ask the Wardens how the venue\u2019s overall housekeeping is; whether they have spotted any issues such as propped open fire doors; are they given the time to complete this important job etc. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n\n\n\n<li>First Aiders \u2013 Ask them to bring along the venue\u2019s First Aid kits and look through them now. They can tell you if anything needs to be replaced. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n\n\n\n<li>Or it could be as simple as bringing along the accident book to look through and checking that everyone knows where it is, reminding them it is their legal responsibility to record any accidents. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Provides company diligence<\/h3>\n\n\n\n<p>Under the Health and Safety at Work Act 1974 you are legally obliged to communicate Health and Safety to your staff and as mentioned earlier I think a team brief is a great way to do this. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>So you\u2019ll need to capture the meetings data and keep it on record.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">What to capture?<\/h4>\n\n\n\n<p>Keep it simple. You will have your training records, your inspection logs or cleaning schedules etc so the briefing sheet needs to only be a summary!! What it\u2019s showing is that you regularly remind staff about what they already know to improve your safety record and no one gets hurt. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>I could go into the whole \u201creasonably practicable\u201d argument (though there\u2019s no argument in my opinion \u2014 as a duty holder or responsible person you do have time to conduct staff meetings). Can you imagine arguing that you didn\u2019t have time to conduct staff meetings after a terrible accident occurred? <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The date, time and venue name the meeting took place<\/li>\n\n\n\n<li>Who attended with all staff signing clarifying they understand their responsibilities (even better if the names are printed clearly)<\/li>\n\n\n\n<li>Brief outline of what was discussed (e.g. Ladder inspections, 3 pts of contact) \u2014 a bulleted list would suffice.<\/li>\n\n\n\n<li>Issues to take forward (e.g. buying improved PPE, increasing the Manager\u2019s inspections of equipment if during the meeting it\u2019s noted staff aren\u2019t completing these), replenishing First Aid kits. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Chance to show you care<\/h3>\n\n\n\n<p>I typically put some drinks on the table which I would make myself (or my managers if I was short of time) and maybe some hot food too. Quality time with your team to highlight how great they have been so tell them by giving examples of what you have seen personally or your Supervisors have mentioned. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>If during the meeting you gave opportunities for staff to tell you what is going wrong (e.g. PPE doesn\u2019t fit, a ladder is wonky etc) you should be looking for suggestions for improvements during the meeting. If you need permission highlight the fact that you will speak to your Manager. Tell everyone when you will do this by being accountable \u2013 whilst they will likely hold you to account for it, you are showing that you take their safety seriously. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><\/p>\n\n\n\n<p>Sometimes you will need to speak to individuals about issues they are facing and this should now be done as a 1:1 meeting. Perhaps only 1 person needs different PPE or there is an issue with 1 of your Fire Wardens not doing their weekly checks. You will still need to capture this to shore up your company diligence but hopefully you will get good outcomes with your support. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>I hope your meeting will be at least 20 minutes long, ideally 30 mins. This will give you time to allow Q&amp;A between your team and explore any issues they are currently facing. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>One issue that may well arise, however, is that 1 or 2 staff members may use this time to chat about other issues (complain about holidays). That\u2019s a different meeting and you will need to be polite but firm \u2013 1:1 meeting for that one? <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>I do hope I have given some of you business owners something to think about if you are not completing regular staff meetings \u2014 weekly or monthly \u2014 but please do them. Think about the consequences you are already facing now or in the future once someone on site has had an accident. <a href=\"https:\/\/www.duelltraining.co.uk\/the-value-of-team-meetings\/?utm_source=chatgpt.com\" target=\"_blank\" rel=\"noreferrer noopener\">Duell Training Associates<\/a><br>Make this quality time part of your culture and when you look back, you will wonder why you didn\u2019t do this earlier.<br>Keep safe!!<\/p>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When employed as a department head I would attend monthly management meetings with all of the other heads of department. 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